Wy'east Board Meeting Minutes

Wednesday, 9/19/07

PRESENT: Barbara Smith-Thomas, Joanne Foulkrod, Mark Alter, Jill De Rosa, Karl Arruda.

MINUTES: The meeting minutes from 9/5/07 were approved as corrected.

LAPSED MEMBERS: Barbara reported that six members who had not been heard from during the last pledge drive were sent letters regarding membership status. Two of the six responded and pledged. The remaining four never responded. In accordance with our by-laws, the board regretfully voted the following persons removed from the membership roster - Jessie B, Adrian D, Anthony P and Brad T. Barbara further noted that yearly dues are based on membership numbers and congregational voting outcomes are in part determined by total number of members.

COMMITTEES: An updated list of committees, including purpose, and membership was distributed and reviewed. Members are still needed for the Lifespan Religious Education and Membership Committees. A list of committee chairs will be published in the October newsletter.

FIRE DRILL: Will defer tonight and place on agenda for next board meeting.

UPDATE ON MMMF MEETING AND USE PROPOSAL: Mark and Barbara met with Marty and Simeon. They are willing to accept to a proposed rent of $800.00 for the first six months, and $1000.00 for the following six months, with the first payment due in February, 2008. Simeon suggested the use of a lockable, rolling cart to substitute for an actual office.

The Mazamas would allow us to use their parking lot on Sundays for a fee, $150.00 per month. The Board decided that the MMMF building will not be our next worship site due to the extra cost associated with parking, and lack of office space. Barbara will address our decision in a letter to be sent to the MMMF.

CONGREGATIONAL MEETING PREPARATION: This meeting will be held after the 9/23 worship service at 6:15. We will let the congregation (friends and members) know what the board has done thus far regarding the search for a new home. This discussion will include terms of our recently renewed lease, the specifics regarding our various contacts (St. David's and MMMF) and the comparable rent prices we have encountered in the community. We will present a list of important priorities, listed in alphabetical order, including but not limited to accessibility, adequate office space, and space availability for meetings. The board will ask those present to rank this list in order of importance. We hope to collect this information before people leave. In addition, we will discuss the formation of a search committee.

NEXT BOARD MEETING: Wednesday, October 3, Waverly @ 7:15 PM.