Wy'east Unitarian Universalist Congregation
Board Meeting

Present: Monica Billingsley, James Bohem, John C., Adrian Dee, Alex Dommasch, Anne Draper, and John MacDuffee. Also present were Rev. Kit Ketcham and DRE Niya Standish.

Minutes: Minutes of the April 23, 2001 meeting were approved as written.

REPORTS

• Procedure Handbook: Alex distributed a copy of the nearly complete Handbook. It will be distributed at the Annual Congregational Meeting on May 20th. Future updates will be handled via Deanna.

• Budget: Alex met with Mary Hankins of Trinity concerning their proposed 12% rent increase for the next year. He was able to secure a 5% increase. We discussed the concerns that were raised at the budget forum such as no money allocated to the production of paper copies of the Newsletter. We will ask those people who have web access to print a few extra copies and bring to church so those without web access can pick up a copy. For those non-pledging friends who do subscribe to the Newsletter and pay the $20 per year fee, board members will take turns printing and mailing copies to them. There will be another low-key solicitation on May 13th for additions to pledges or special gifts. At this point in our development, we prefer that any gifts that are made are "not directed" but given to the general health and welfare of the congregation. Alex will respond to the current "reserves" e-mail that is circulating. With a gap of $3,311, we postponed finalization of the budget until May 14, 2001 with the hope that the gap will have narrowed some more.

• Volunteer Assignment List: An updated list was distributed and some corrections were offered.

• Directory: The new directory will be stored online with password protection. It was decided that there will not be a charge for printed copies. People who do not have access to the online version will be asked to partner with someone who does to print them a copy.

• Annual Meeting: The proposed agenda was distributed. No changes were suggested. Childcare has been arranged. Niya and Alex will meet for final coordination of the childcare.

• Contingency Plan: We discussed the need for a cash flow contingency plan--what can we not pay or postpone paying in the event we do not have adequate cash flow at any point in time. We have asked the Finance Committee to determine a minimum balance in the checking account at which point a contingency plan should kick in. It is likely that the first budget item that can be postponed are our dues to the UUA and PNWD. Adequate notice needs to be given to those bodies first.

• Facility Search: John C. has a file from the last search project which he is willing to share. He is also willing to consult on the search that several people felt should happen. James Bohem volunteered to assist. Kit and Niya were asked to develop a list of their minimum and "dream" requirements for a facility.

• Keys: Adrian is etching numbers into our keys for the building. He will report next time regarding the actual number of keys we have and who has them.

IN COMMITTEE

DRE and New Minister Grant Annual Reports - John MacDuffee

Finance Procedure Issues - Finance Committee

Key, lock-up, social hour - Adrian

Next Meeting: May 14, 2001

Monica Billingsley
Board Secretary