Wy'east Unitarian Universalist Congregation
Board Meeting

Present: Monica Billingsley, Adrian Dee, Alex Dommasch, Anne Draper, and John MacDuffee. Also present were Rev. Kit Ketcham and DRE Niya Standish.

REPORTS

• Leadership Council Meeting:
  The church calendar was updated into 2002. The format of the Annual Meeting was reviewed and agreed upon.

• Annual Meeting:
  Alex will be preparing guidelines for the oral reports to be presented by each committee (Board liaisons will not be introducing "their" committees). Ballots are needed as well as the current membership list for check-off as people vote. Monica will check with Janet regarding coordination of the balloting and counting of the votes. If anyone has ideas regarding possible childcare providers for that day (May 20th), please let Alex know.

• Social Action Project:
  Margi McCue from the UUSC and PNWD will participate in the May 6th service to help us develop the "whys" of social justice. Two other sessions will be held in the fall and winter with the anticipated outcome to be the move of social action from being internal to SAPJC to being the responsibility of the whole congregation.

• Request from the children:
  We were reminded that the children need something to do during adult meetings. Additionally, it should be announced that childcare will not be provided.

• Finance Forum/Budget:
  We reviewed the input received at the April 22nd budget forum. In the near future, we will look into the possibility of re-negotiating the terms of our grants via Margaret Beard. The long range planning process that will begin in the fall is expected to provide support for the development of a business plan. We will suggest to next year's canvass committee that we should provide people with a percentage of gross income as a point of reference for determining an appropriate pledge amount. Special collections may also be needed throughout the year to support some of our RE (especially) activities such as Coming of Age. Niya provided a form to apply for a grant from LREDA, the purpose of which is to either bring up or maintain a DRE's compensation within the UUA guidelines. We will consider decreasing our use of the Trinity building so that we use based only on what we can pay. The finance committee was given specific direction to develop two proposed budgets for discussion at the Budget Forum on May 6th and to be received by members approximately May 2nd. One budget is to be based on our current pledge level and must be a balanced budget. The second is to make some reasonable assumptions so that our programs and services are not cut as drastically.

  IN COMMITTEE

  DRE and New Minister Grant Annual Reports - John M.

  Policy and Procedure Handbook - Alex

  Finance Procedure Issues - Finance Committee

  Keys, lock-up, social hour - Adrian

  Next Meeting: May 7, 2001

  Monica Billingsley
  Board Secretary

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  Return to the 2001 Board minutes page.